Communications Assistant

DEPARTMENT AND SALARY 

Department – Communications and Digital 

Salary - Grade 4: £26,582.64 - £29,307.36 

Working Hours – 37 hours per week (consideration will be given to job sharing / reduced hours in line with our flexible working policy) 

Type of contract – Fixed Term Contract (15 months)  

WHO WE ARE

Sport Wales is the national organisation responsible for developing and promoting sport and physical activity in Wales.  We are the main adviser on sporting matters to the Welsh Government and are responsible for distributing National Lottery funds. We aim to not only improve the level of sports participation at grassroots level but also provide our aspiring athletes with the support required to compete successfully on the world stage. 

Equality, Diversity & Inclusion is at the heart of everything we do at Sport Wales. Further information on this can be found in our Equality, Diversity & Inclusion Statement here.  

We are a progressive employer that offers excellent employee benefits and promotes a healthy work life balance, offering a range of flexible approaches to support you.  

Language skills (bilingualism & multilingualism) are desirable characteristics across all roles within Sport Wales. We are passionate about promoting the use of Welsh language and, as part of our development programme, give everyone the opportunity to learn Welsh if they wish to do so, offering learning programmes from beginner right through to fluent.  

Sport Wales embraces a blended approach to work, where you will be able to split your time between the office and home.   

Sport Wales careers are funded by Welsh Government and the National Lottery. Find out more about Sport Wales’ relationship with the National Lottery.

HOW YOU’LL CONTRIBUTE 

You will support the delivery of all aspects of the communications and digital work at Sport Wales, gaining an excellent understanding of the variety of work that is undertaken by a busy in- house communications team and our partners. You will be keen to learn and broaden your experience. 

As part of Sport Wales’ overall reputation management, you will ensure that all communications incorporate agreed key messages. You will have a good eye for a story and be able to use your creativity to contribute to a wide range of communications activity. This will include writing engaging copy for our internal and external e-newsletters, using software to create and publish e-newsletters, working with agencies to produce thought-provoking content across a range of platforms including social media, and supporting with the delivery of events and campaigns. 

WHO YOU'LL WORK WITH

You’ll be an important member of the Communications and Digital Team and will work across all departments at Sport Wales as well as supporting our partners’ work.  

WHAT YOU’LL NEED

With some experience of working in communications, marketing or related industries, you’ll be looking to progress your career and you will be passionate about the value that communications activity can bring to an organisation. We’re looking for someone with plenty of ideas who can provide outstanding support for our Communications and Digital Team. 

You will need to be equipped for the challenge that comes with being part of a small but busy in-house team. This is a superb opportunity to gain excellent experience in a wide range of communication disciplines, have access to superb training and have an opportunity to use your creativity and skills to make a real difference to people in Wales. 

WHAT HAPPENS NEXT 

You should read the full job description (please note we do not accept CV's).

You can apply for this role now. 

If you’d like to discuss the role further, then please email [javascript protected email address] 

CLOSING DATE

03/02/2025 9AM 

PROVISIONAL INTERVIEW DATE

18/02/2025 

FULL JOB DESCRIPTION

RESPONSIBLE TO

Senior Communications Lead

JOB PURPOSE

This is an exciting opportunity to play an important role in Sport Wales’ Communications and Digital team.

Working in a multi-disciplinary communications team, you will support the delivery of all aspects of Sport Wales’ communications, gaining an excellent understanding of the variety of work that is undertaken by a busy in-house communications team as well as the work of Sport Wales and our partners. 

You will have a good eye for a story and be able to use your creativity to contribute to a wide range of communications activity. This will include writing engaging copy for our internal and external e-newsletters, using software to create and publish e-newsletters, working with agencies to produce thought-provoking content across a range of platforms including social media, and supporting with the delivery of events and campaigns.

As part of Sport Wales’ overall reputation management, you will ensure that all communications incorporate agreed key messages and you’ll support the monitoring of media activity.

You will also be able to provide administrative support for key projects spanning all areas of the organisation.

You will use your knowledge and passion to support colleagues in using communication activities to achieve organisational objectives. Where appropriate, you will share your knowledge with partners to support their approach to communications. You will also familiarise yourself with Sport Wales branding in order to assist with the design of assets to support internal and external communication plans.  

MAIN DUTIES

To research and draft written copy for approval by managers for newsletters, websites, presentations and other communication channels as appropriate.

Working across the organisation to gather both written and filmed content for two staff 
e-newsletters and having responsibility for their production.

Briefing suppliers to produce engaging video and written content in support of Sport Wales’ key messages for both internal and external audiences across a range of platforms including social media. 

To support the Social Media Lead in publishing content across social media channels, monitoring and engaging with audiences across these platforms to support organisational objectives.

To support the delivery of the Sport Wales strategy by proactively offering ideas to help raise the profile of Sport Wales and our partners' work.

To support the delivery of events including providing administrative support.

To support with the handling of media enquiries and drafting media releases.

To provide administrative support including uploading website content, updating databases, image libraries, and taking meeting notes.

To make connections with communications professionals amongst our partner network.

To assist with the production of reports and other corporate material.

Liasing with external design and print agencies and proof reading.

To monitor and identify issues that have the potential to cause significant reputational damage.

To work across the organisation to support the development and promotion of a learning programme based on the needs of the sector, as and when required.

Support the team in evaluating content and output to shape future activity.

Fulfil responsibilities which contribute to delivering an exemplary service for Sport Wales in respect of our statutory duties, including Well-being of Future Generations (Wales), Equality, Information Security, Risk Management, Safeguarding, Financial Regulation and Health, Safety & Environment.

Work flexibly, performing any other duties as required, where relevant to the post and appropriate to the grade.

OUR VALUES

Our approach to enabling sport in Wales to thrive is evolving. We are committed to continually challenging ourselves to: 

Learn Together - Constantly exploring, testing and reviewing.

Deliver Together - Sharing outcomes, nurturing open and honest relationships, providing robust feedback, constantly improving performance.

Celebrate Together - Recognising our shared successes through effective partnerships.

By:

Acting with Integrity - Understanding and respecting each other’s culture and values. Promoting equality and diversity.

Adding Value - Ensuring the optimum mix of support, challenge, investment, skills, and expertise to achieve our shared outcomes.

Encouraging Innovation - Welcoming new ideas and approaches and supporting ambition and fresh thinking.  Not being afraid to feel uncomfortable.

PERSON SPECIFICATION